- Introduction.
This Data Protection Policy reflects the agreement between you and the
Chamber of Advocates (CoA) with respect to the processing and security of
data in relation to the General Data Protection Regulation (GDPR).
- Scope of Data Protection Legislation.
The General Data Protection Regulation 2016 / 679 (GDPR) is in place to
protect the data subjects from unlawful processing of their personal
information. CoA will take all the steps reasonably necessary to ensure
that the personal data is treated securely and in accordance of this Data
Protection Policy, and in accordance to the GDPR.
- Personal Data
“Personal Data” is information that identifies an individual, including but
not limited to:
- Name;
- Email address;
- Postal address;
- Contact number;
- Date of birth;
- Identification number.
- The information we collect
This Data Protection Policy provides specific details of how we treat any
personal data you provide us.
We collect and process your personal information mainly to provide you with
access to our services and products, and to help us improve our offerings.
We may collect personal information about you from different sources. Types
of personal information that we may process include the following:
- Information given to us directly by yourself;
- Information collected automatically when you use CoA Website;
- Information collected from other publicly available sources.
- Scope of Processing.
When you provide information to CoA in any manner, which constitutes
personal data within the meaning of the Data Protection, CoA will process
data for the following purposes only, namely:
- To be able to provide the service that is being applied for;
- To provide its products and services;
- For internal assessment and analysis;
- For the detection and prevention of fraud and other criminal activity
which Coa is bound to report; - To develop and improve CoA’s products and services;
- For direct marketing, such as to inform you, by mail, telephone, e-mail
or other electronic means, about other products and services supplied
by CoA, its subsidiaries, associates, agents and by other carefully
selected third parties, and for research purposes.
Please note that your personal data may be disclosed to or exchanged with
all employees of CoA, its subsidiaries, associates and agents, including
trusted third parties.
Your information may be transferred to and stored in locations outside the
European Economic Area (EEA), including countries that may not have the
same level of protection for personal information. When we do this, we will
make sure that it has an appropriate level of protection and that the
transfer is lawful. We may need to transfer your information in this way to
carry out our contract with you, to fulfil a legal obligation, to protect
the public interest and/or for our legitimate interests. We will only share
your information with people who have the right to see it.
- Other Products and Services
From time to time we would like to tell you about our other products and
services and those arranged by us with other suppliers such as insurance
companies.
Any personal information you provide in the process of enquiring/ arranging
any of our other products and services is provided in the strictest
confidence. We will only use this for the purposes specified in your
enquiry and we will never pass your personal details to these third parties
or any other companies for any other reason.
If you have already provided your consent, we will continue to rely on this
permission until you request us to stop sending you information.
- Information we share.
We do not share personal information with companies, organisations and
individuals outside of CoA unless one of the following circumstances
applies:
- With your consent – We will share personal information with companies,
organisations or individuals outside of CoA when we have your consent
to do so. We require opt-in consent for the sharing of any
sensitive personal information
. - For external processing – We provide personal information to our
affiliates
or other trusted businesses or persons to process it for us, based on
our instructions and in compliance with our Data Protection Policy and
any other appropriate confidentiality and security measures. - For legal reasons – We will share personal information with companies,
organisations or individuals outside of CoA if we have a good-faith
belief that access, use, preservation or disclosure of the information
is reasonably necessary to:
- meet any applicable law, regulation,
legal process or enforceable governmental request
; - enforce applicable Terms of Service, including investigation of
potential violations; - detect, prevent, or otherwise address fraud;
- protect against harm to the rights, property or safety of CoA, our
users or the public as required or permitted by law.
We may share
non-personally identifiable information
publicly. For example, we may share information publicly
to show trends
about the general use of our services.
If CoA is involved in a merger, acquisition or asset sale, we will continue
to ensure the confidentiality of any personal information and give affected
users notice before personal information is transferred or becomes subject
to a different Data Protection Policy.
- Data Retention
CoA will not retain your personal information for longer than it is
required for the maintenance of your account, or for any legal or
regulatory requirements.
- Data Security
We make sure to use reasonable measures to protect the personal data within
CoA.
If you have reason to believe that your interaction with us is no longer
secure, please immediately advise us.
- Cookies.
When you visit CoA’s Website, CoA’s web server automatically records
details about you, such as IP address, the website from which you where
redirected to CoA’s website, type of browser and CoA’s website pages
visited by you including date and duration.
CoA will use your personal data:
- for the purposes of technical administration and research &
development of CoA’s Website, - for user administration and marketing,
- to inform you about our services and products.
- Data Subject Rights
Your rights in connection with personal information under certain
circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “data
subject access request”). This enables you to receive a copy of the
personal information we hold about you and to check that we are
lawfully processing it. - Request correction of the personal information that we hold about you.
This enables you to have any incomplete or inaccurate information we
hold about you corrected. - Request erasure of your personal information. This enables you to ask
us to delete or remove personal information where there is no good
reason for us continuing to process it. You also have the right to ask
us to delete or remove your personal information where you have
exercised your right to object to processing (see below). - Object to processing of your personal information where we are relying
on a legitimate interest (or those of a third party) and there is
something about your particular situation which makes you want to
object to processing on this ground. You also have the right to object
where we are processing your personal information for direct marketing
purposes. - Request the restriction of processing of your personal information.
This enables you to ask us to suspend the processing of personal
information about you, for example if you want us to establish its
accuracy or the reason for processing it. - Request the transfer of your personal information to another party.
- Access Requests and Marketing Options
If you wish to exercise your rights or change your marketing preferences,
you may do so directly at CoA, or by submitting a written request to CoA,
or by sending an email to info@avukati.org. Should you
not visit CoA in person, CoA may need to contact you in order to verify
your identity.
- Updates to this Data Protection Policy
We reserve the right to update this Data Protection Policy at any time. The
updated Data Protection Policy will be published on our website www.avukati.org.
- Contact details of CoA and the Supervisory Authority
CoA:
Land Line: +356 2124 8601
Address: The Lawyers Chambers, Courts of Justice, Valletta. VLT2000
Email: info@avukati.org
Supervisory Authority Contact Details:
Land Line: (00356) 2328 7100
Email: idpc.info@idpc.org.mt.
